Data Backup Service Selection: 9 Must-Haves

Every modern business absolutely requires a sound plan for data backup. The volume of data handled in virtually every industry and the strict responsibilities – in some cases legal ones – businesses face demand robust, cutting-edge solutions. Old standbys like on-site tape backup no longer deliver the levels of affordability and reliability that businesses need.

1 Better Reliability

Disk-to-disk data backups preserve your most important data on highly reliable drives. This solution is much more reliable than the old tapes. You can have complete confidence in the integrity and accessibility of your data as soon as your backup is completed. Tapes, in contrast, present unacceptable levels of uncertainty. You cannot know if your backup worked unless you attempt to use it, and the frequency of failures delivered by tape restoration is simply unacceptable. As many as 71 percent of tape restorations introduces failures and data errors.

2 Flexible Backup Options

Different service providers deliver a vast range of different backup services. These stretch from consumer-grade solutions to vast data centres designed for large enterprise use along with uninterruptible power supply provided by UPS Battery Shop mean your data is guaranteed accessible anytime. You can easily find scalable solutions that fit your requirements for special features and customer service. Many backup features are actually money savers, such as delta-block and de-duplication technology. Note: When you consider de-duplication, check with your service provider to find out if they work at the block level or the file level. Make sure that your backup solution is capable of handling your whole IT infrastructure: You want to back up devices and servers as well as application data.

3 Security Concerns

Amongst organisations that still rely on tape backup, a significant majority of them (60 per cent) do not use any form of backup encryption. This is usually a choice made for the sake of practicality. Encrypted backups take too long to create and restore. Turning off encryption to fit a timely backup window creates an unacceptable security risk. While disk-to-disk backup provides good physical security, you are also entitled to the additional protection provided by good encryption. 256-bit AES is the current gold standard. Your backup solution should encrypt data both in transmission and in storage.

4 Greater Accessibility

Waiting on tape backups wastes thousands of potentially productive hours every year. You deserve to have full and immediate access to your backups rather than being forced to rely on physical transportation. The reasonable modern timeframe for a restore is measured in minutes, not days. A good backup solution should enable you to work with your data instead of waiting on it. Set clear objectives for recovery time and recovery point (RTO and RPO) and make sure your backup provider can meet them. This is an integral part of your business continuity plan, and your service provider needs to meet your expectations.

5 More Affordable and Cost-Effective

On average, a major data costs a large organisation £64,000 per hour. This tremendous cost makes it much easier to justify the modest expense of disk-to-disk backups. Disk backups offer significant savings with their minimal handling costs. They almost never require locating, transport, loading, or rush delivery. There is a less-quantifiable cost associated with tape backups as well: They hurt your organisation’s reliability. The longer a data failure goes on, the more it affects your reputation with your clientele.

6 Better Compliance

Today many companies face significant challenges in meeting their regulatory and ethical obligations regarding data security, data retention, and privacy. Your backup provider can be a formidable compliance partner. Good ones are fully prepared to explain exactly how they can help you meet your regulatory requirements. For the very best compliance, ally your organisation to a service provider with the accreditation to handle data for the government or NHS.

7 Clear Recovery Plans

Many companies do without comprehensive disaster recovery plans. This opens up a hole in your organisation’s data protection; you need to enact a formal recovery plan. The good news is, a professional service provider will have both the technical expertise and products necessary to set up a plan for you. Work closely with them and chart out a realistic course for rebounding quickly in the aftermath of a disaster.

8 Simplicity

For some organisations, a centralised backup process isn’t practical or possible. Your backup process needs to embrace your organisation’s complexity, but that complexity doesn’t need to show up in the software you use. Your service provider should deliver a solution that’s both comprehensive and easy to manage. Confirming that your data is protected should be no more complicated than glancing at a dashboard display.

9 Strong Service

Levels of product support differ widely amongst backup providers. Make sure that the provider you choose to work with delivers all of the support your organisation needs. If you are not confident in their customer support, how can you be confident in the actual service they provide?